Course Features (FrontEnd)

Frontend Course Management for course administrators, teachers, and students

Announcements

The “Announcement” module adds a news and communication board to your course.

The announcements area allows the teacher or person managing the course to publish a communication for the students, sending a personal notification to each user’s e-mail box.

View and manage Announcements

All the course users with view permissions on the module can read announcements 

Students will be able to read and archive under the “history” tab, announcements they can see.

This is the full view for user roles with edit permission on the module (i.e., course administrators, teachers, tutors):

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Insert an announcement

When adding a new announcement, you can define:

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Report Card

This module shows to the user his own scores in tests, SCORM and classroom activities.

Visibility of each evaluation item can be set in gradebook module

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Newsletter (Course)

This module allows course managers (i.e., administrators, teachers, courses) to mass-email users subscribed to subscribed users.

Features:

It is also possible to choose which users to send the communication to based on the language in which the platform is configured.

The communication can be sent either by e-mail or SMS (when this service is managed by the platform).

Check also the Global Newsletter settings

Manage Menu

This module is generally assigned only to course administrators, with view and edit permissions, and located under

Teacher Area > Manage Menu

This module will let you:

Changes made here will affect only the present course specific menu, and won't reflect on general menu templates or any other course: this will give you maximum flexibility with menu management and customization.

If you need to apply changes to several courses, consider assigning or creating a menu template from general administration, or ask a god admin to do that.

Please refer to the general menu management feature for details.

Course Forum

Course forums will be available to all course users, or only selected course users

The feature is usually located under the “Collaborative Area” menu, but you can use the menu management feature to:

Check the global community forum guide for details about forum creation and management

Gradebook

REMOVED: this feature has been deprecated and removed since Forma LMS 4.2, replaced by the new Course Report module

The gradebook is one of the most important and useful course features, used to manage all the evaluation activities in a course:

Overview

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View Answer stats

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Edit test gradebook options

Use the “Edit” icon for each test to see a list of the scores for all the user. You will also be able to:

Configure:

Plus, for each user you can

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Test execution detail

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Add a new activity

Here, you can also manually add more scores to be calculated for the final course score:

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Detail

 

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  1. Score and Attempts: vote of each user in the last attempt for each evaluation item. Number of attempts is shown in brackets, click to see the full attempts hisoty
  2. Final Score: this column lists the final vote for each user. The score is calculated on-the-fly on page loading, manually edited score ar shown in brackets. Check this page for details on final score calculation and related behaviours.
    Click on the icons to:
    1. Recalculate final score for all user
    2. Round the vote to decimals
    3. Edit the final score

Attempts History

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Edit Final score

Click on the icons on the “Final score” column to:

Course Stats

REMOVED: these features have been deprecated and removed since Forma LMS 4.2, replaced by the new Course Report module

Forma provides different stats to monitor course and user progress:

These features are usually located under the “Stats Area” of the course menu

Usage Stats

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Click on the username for a detail of the user's sessions in this course:

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User Stats

User statistics provide the teacher with a report on the activities of each individual, highlighting their level of progress in the course.

By clicking on the name of each user, their progress status for each course object can be viewed.

Displays:

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Filter for the desired criteria, or click on a username for details:

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LO Stats

In statistics by object, a comparison can be made regarding the status of all the users in relation to a specific learning object.

It is also possible to view the aggregated results of a survey.

On the initial screen, the objects for which the comparison is to be made can be selected by clicking on the magnifying glasses.

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User/Objects Grid

REMOVED: this feature has been deprecated and removed since Forma LMS 4.2, replaced by the new Course Report module

The “User Object Grid” module allows:

Overview

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User Report

Click on a username to see detailed information:

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LO Details

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Course Info

This module will disply a structured info page for the course:

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Users with edit permissions on the menu item will see the "EDIT" button and will be able to change some of the general course settings:

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Course Report

Overview

The Course Report Module extends Forma LMS reporting capabilities by centralizing all course-related tracking data into a single, cohesive view. It enables administrators and trainers to analyze user progress, completion status, and performance at both course and participant level, supporting more informed decision-making. Built on the platform’s flexible reporting system, it allows customizable filters, detailed data selection, and export options. This module is designed to simplify monitoring course activities and improve the efficiency of training evaluation processes.

Upgrading from Forma 4.1.4

This module has been introduced with Forma LMS 4.2. If you are upgrading from older forma versions, this single module will replace all the following teacher area features:

During the upgrade process all these features will be automatically removed both from the course menus and from the menu templates in admin area. A link to the new module will be automatically created in the same menu area both for course menu and menu templates. trying to migrate the same menu permission for administrative roles as the old modules.

Permissions eventually set to users enrolled with the role of student, ghost or guest will be removed.

Check your menus item after upgrade. In case the new module is not present in a course, just re-apply to the course the menu template, making permissions changes if needed. View the menu management documentation for details.

Features

Dashboard

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  1. Filters Bar: allow filtering the below data by edition or course group. Not displayed if groups or editions are not configured for this course
  2. Users status Chart: Total number of enrolled users, and pie chart showing the amount of users for each status. Mouse over each segment to see the number of users.
  3. Course Info:
    • Start/End date, as set in the main course options. For classroom courses will show the dates set for the master course
    • Days Left: counts remainig days from today until the end date of the course. Only shown if the end date for the course is set.
    • Learning Objects: total number of LO in this course
  4. Quick Search by User: select a specific user or just start writing a username, and click the submit button to directly see his report details
  5. Quick Search by Learning Object: select a specific Learning Objector just start writing its title, and click the submit button to directly see the report details page for this LO
  6. Usage stats: usage stats for the last period. 

User Report

Main Page

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  1. Filters Bar: allows filtering the data below by edition or course group. Not displayed if groups or editions are not configured for this course
  2. Recalculate: recalculates the final score for all users
  3. Export: export the report in CSV or XLS format
  4. Search: search on the displayed data, enable advanced search, anable visibility of hidden columns
  5. Username: click on a username to display a detailed report of the status of this user on all the learning objects

User Report

Status and main tracking data for all the LOs for a specific user

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  1. Edit: edit the main informations for the user status on the course
    • Status
    • First Access
    • Last access
  2. Export: export the user tracking data in CSV or XLS format
  3. Learning Objects list: click on the object title to see user details for this learning material
  4. Scorm time tracking: the colums displays the total time spent by a user in each scorm object. Click on the "+" icon to see a detailed report of all the accesses

Learning Objects Report

Main Page

This page lists all the learning objects in the course with informations about the progress of users in the course

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  1. Filters Bar: allows filtering the data below by edition or course group. Not displayed if groups or editions are not configured for this course
  2. Gradebook Filter: flag this checkbox to filter the list of learning objects and display only those with scores and marked as "Use for final" in the LO Management - properties section
  3. Export: export the report data in CSV or XLS format
  4. LO Title: Click on the title of a learning object for a detailed report
  5. LO user status chart: this chart represents the progress status of all users on a learning object. Mouse hover a segment of the status bar to see the number of users with that status in a LO
  6. Answer stats: click on the istogram icon to see statistics for the answers in a test or poll learning object

Learning Object Report

This view features an overview of the status of all users on this learning object, and a list of all the users with their main tracking info

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  1. Learning Object Info: main information about the selected learning objects. Score settings like max score, use for final, show to user and weight can be set and edited by each LO properties and editing sections
  2. Test Metrics: only displayed for "test" learning objects:
    • User status: shows how many users have completed (passed or failed), not completed (not attempted or doing) an assessment, and the number of submissions waiting for a teacher validation (to check). Click on a label to filter the users in this status
    • Average score: calculates the average score for all users in this test
  3. Score status chart: pie chart displaying the score status of all users. Mouse hover a segment of the status bar to see the number of users with that score status in this LO
  4. User tracking details: click on a username to see the user status and tracking details for this LO
  5. Attempts: number of attempt of the users in a test

User Details

This page displays the available details and features for the tracking of a user on a specific Learning Object, and can be reached by navigating either the user report or the learning objects report.

The page features the following info panel, while the content will vary based on the type of learning object displayed: 

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  1. Info: main tracking information for a user on this learning object. Some details may slightly vary depending on the type of LO
  2. Edit: click to edit the status, dates and status of this user on this LOimage.png
  3. Reset: delete all the tracking for this user on this LO. Warning: can't be undone!



Test tracking details page

For learning objects of type "TEST" this page displays the last test submission made by the users, with the given answers and scores

  1. Submissions History: if the user made multiple attempts to complete the test they will be listed in this dropdown. The page will open by default from the last attempt
  2. User's Answers: display all the test questions answered by the user, for the selected attempt
  3. Edit: click this button to edit the user score for an answer and add a comment

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Edit a test tracking

For each user test attempt, it is possible to edit the tracking info including:

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SCORM Tracking details page

It the object type is SCORM, this page will display available info about user's sessions

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Usage Stats

Main Page

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  1. Usage stats chart: volume of browsing activity of the users in this course for a selected time period
  2. Time filter: choose time range and start data for the usage chart. Start date defaults to the first available tracking.
  3. Users list: click on a username for a detailed list of browsing sessions and actions

Usage Stats by user

List of all the browsing sessions of the selected user in this course:

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Course Final Score

Overview

The Final Vote represents the overall score achieved by a user within a course. It is automatically calculated based on specific learning objects configured to contribute to the final evaluation.

How the Final Vote is Calculated

The final score is computed by considering only the course elements explicitly marked as "Use for final" in the LO settings

Each of these elements contributes to the final vote according to:

Calculation Logic

The system applies a weighted normalization formula:

Final Vote = (Sum of (user score × weight)) / (Sum of (max score × weight)) × Final Score Scale

Where:

Important Notes

Manage the Final Score (Forma 4.2 onward)

Object Inclusion Rules

Upgrading to Forma 4.2: when upgrading from a previous version to 4.2, the settings for existing materials in the gradebook (test, scorm or activities) will be mantained and migrated to each LO properties settings

When the Final Vote is Calculated

Benefits of the new behavior

Check the Course Report Documentation for further details

Editing the final score

TBD

Manage the Final Score (Older Forma version)

Object Inclusion Rules

When the Final Vote is Calculated

Check the Gradebook Documentation for further details

Editing the final score

TBD

 

Best Practices